Archive & Document Moving - Secure Solutions for London Businesses

Moving office archives is not the same as relocating office furniture. It involves sensitive information, legal documents and many years of a company’s history. One missing box can lead to regulatory issues and risks exposing client information. Archive storage also frees up much needed  office space. Why pay high cost  business rent and rates for storing files ra rely used but are legally required to be retained.

London companies need a reliable partner who understands these risks. That is what we specialise in at Russell Fewins. The right protected service for secure document moving balances the protection of your information and the need to remain organised and accessible. 

Why Moving Archives Securely is Important 

Your archives hold a history of sensitive information and data, including employee and client record,  accounting an d competitive information.  Some documents can legally remain unaccessed for a defined period, while some hold information critical to your business's competitors. A compromised document during transfer can severely damage your business  reputation.

Secure archive moving begins long before the first box is lifted. It relies on a controlled environment, rigorous procedures  and complete trust in the people handling your information. Our fully vetted teams operate lockable vehicles with restricted access throughout the journey, ensuring confidentiality and compliance every step of the way. Protection goes beyond the move itself. We offer secure, sustainable storage solutions that prioritise reuse, responsible resource management and a lower environmental impact. This is not over-caution. It  is responsible stewardship of your most sensitive records and a conscious commitment to a better future.

Chain of custody documentation is critical in proving compliance  and moving archive storage securely gives you peace of mind to know  exactly where your documents are from collection to final placement.

Planning Makes Perfect

Identifying site-specific issues prior to the moving day is essential to effective planning. For example, you may face narrow doorways, building restrictions, lift access constraints  and limited parking. Trouble-solving  these issues prevents snags during the move. 

We can advise you on how to provide a detailed inventory  which allows you to identify what to prioritise. Some archive materials, for example, will need to be accessed right away,  while others can be securely stored for longer.  Everything will need to be clearly labelled and catalogued to make retrieval easier. 

When it comes to the timing of a move, there are business continuity matters to consider. Weekend moves can reduce operational disruptions but can add additional budget  to a project. Gradual archive storage relocation and phased moves will allow you to keep the business moving  while storing phased archive. 

Compliance and Confidentiality

Safeguarding predictable  personal information is a legal requirement, therefore compliance with the GDPR and DATA  Protection is essential. Your moving partner must have adequate procedures for compliance, documented processes, and ongoing staff training. Confidentiality agreements will need to be drafted to guard sensitive business information. Non-disclosure agreements must include all personnel involved in the move: Every step is handled by experts.  Our packing team prepares and secures your archive boxes. Professional drivers take fu ll inventory as they load and transport your confidential materials. Skilled warehouse staff then unload and place each item in our secure storage facility, ensuring complete traceability and peace of mind.

When it’s time to dispose of documents, secure destruction services will be available. Certified shredding provides you with proof of compliance to legal standards and destruction certificates for your archive records. All shredded paper is then recycled into tissue products in the UK.

Finding the Right Partner

When searching for a moving partner, archive business experience matters. Does the team you choose understand document handling, or will they merely shift boxes?

Clearly defined and reasonable pricing ensures that you will not be disappointed. That  means you will get a quote with all the prices broken down to let you know wh at you are paying for. 

Preserving your past. Protecting your future. Our secure archive moves combine careful handling and traceable control with the option of sustainable, long-term storage solutions.

At Russell Fewins, we understand that archive relocation isn’t just about moving boxes. It’s about trust, compliance and protecting the integrity of your business.

Whether you’re planning a one-off archive move, a long-term storage shift, or a larger relocation that includes sensitive materials  we provide the expertise, systems and care to make it seamless.

From secure collection to compliant delivery (and everything in between too), we’re here to protect what matters most.

Let’s talk through your archive and document moving requirements. Our experienced team are here to help.

Because when the stakes are high, experience isn’t optional - it’s essential.

Contact us to find out more